How to Cut Down Travel Expenses for Your Company
Though the 21st century has situated the business world in the cut and thrust of technology, teleconferencing and IM can only take the most congenial deals so far, before a physical handshake is necessitated to seal the deal and finalise a firm working friendship. Flights and hotels have never been more accessible or easy to come by, as economy airlines are fast becoming a national staple in the business world and frequent flyer points are cleaning up the stray tickets on cheap red eyes and early morning flights. That said, business is becoming increasingly expensive; it doesn’t matter how accessible amenities, facilities and even clients may be, the cost of sustaining a reasonable ROI can be challenging to manage.
Plan Ahead and Plan Often
The best price often requires a surprising amount of forethought, as leaders and company accountants may be made aware of particular client meetings that are simply immovable. This is good news. Booking airline tickets and hotels in advance will not only chop the final price in half (at most), it will also allow the decision makers time to research car hire options if applicable and determine the average meal price, if they decide to treat their roving employee. Of course, last minute meetings are a reality of the corporate landscape; company like Corporate Traveller in Australia take on the bulk of last minute booking, ensuring your ride is seamless, even if your schedule is not.
Face to face meetings are highly beneficial exercises, nobody will dispute this salient point. The problem? They aren’t always possible. If the budget is pushed and well worn, chopping and changing a schedule to suit a one-off meeting may not be the best course of action. Though it may be risky, suggesting a fifteen minute chat on Skype in a closed room (distractions should be minimal) allows consultants time to breathe and keep their hands out of the company purse. Organise company priorities, identify premium clients and set boundaries on travel.
Go Three Star
Instead of dropping into a premium hire car dealer, abandon the urge to contract a European hybrid, bid goodbye to internal warming lengths and forget about LCD backseat screens; unless the intrepid employee intends to camp in the back and catch the latest flicks, it’s not required. A neat two cylinder car will cost far less to hire, at the key pick-up and the dreaded bowser. Speaking of nice things, forget about five star stays – nobody requires the opulent elegance of an over exposed brand name to succeed the next day. A comfortable four star suite will be fine, or even a three and a half, if the bank is suffering. Turn the VIP experience into an incentive and performance across the board may increase!
Costs are difficult to keep down for any lengthy amount of time, and with the fluctuating prices of airfares and central accommodation, business travel budgets are not an exception. Remember, living within ones means is not just for the public sector.